Rental Walkthrough Checklist for Property Managers
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Rental Walkthrough: A Checklist for Property Managers
By ExactEstate7 min read
Last reviewed: July 2026
Property Management
A rental walkthrough is an important aspect of renting out properties. Ideally, it should be done before and after a property has been rented out to a tenant, each walk accompanied by the tenant. If done correctly, a rental walkthrough helps apprise both parties of the exact condition of the property right before the turnover. After the end of the lease, it also helps determine the status of the rental property as opposed to what it looked like before the start of the lease.
But what exactly should be done during the walkthrough? As the landlord, you should target specific parts of the property and note their status carefully. Here, we provide an apartment walkthrough checklist template for you to follow:
Check Every Room
Start by looking through every room of the property. You want to start in the living room and work through every portion of the property. It doesn’t matter what room you’re looking at; you must check the floor, walls, ceiling, doors, windows, light fixtures, outlets, and switches. Take careful note of all the damaged aspects that need repair or replacement.
While in the room, here’s what you should check each time:
Doors and locks: Each door should lock into place and be opened using an available key. This goes into the security of the property and should be shown to the tenant during the walkthrough.
Floors and carpets: Make sure the carpets are clean and they fully cover the surface area. Take note of any patches, frayed spots, or discolored portions indicative of previous damage.
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Take a focused 20-minute walkthrough built around the properties and programs you manage.
Walls, ceilings, and paint: Note chalky, damaged, or slightly bent portions. Not every single imperfection should be noted. Small things that do not affect the overall usefulness of the room can be ignored to help foster goodwill between yourself and the new tenant.
Check the Safety Equipment
Next, you’d want to check every safety piece on the property, including smoke detectors, carbon monoxide detectors, fire extinguishers, and so on. Depending on the requirements of each building in your area, the fire extinguisher should be updated, and the alarms thoroughly tested to guarantee clients' safety.
Turn Appliances On/Off
Look into the appliances that already form part of the rental property, such as the microwave oven, the dishwasher, the garbage disposal, the refrigerator, etc. Doing so in front of the tenant helps show them how they work and, more importantly, that they are in good working condition.
Open and Close Cabinets
Next, make sure to open and close the cabinets just to see if there is wear and tear from the previous tenants. The cabinet could be stuck up, or it may not open as smoothly as it did before. You can note this on your rental walkthrough checklist so you know the status of the drawers beforehand. Remove any material found inside the cabinet. Typically, it’s something a previous tenant left over.
Check the Plumbing
An apartment walkthrough checklist template is never complete without going through the plumbing. You want to turn the tap on and off while showcasing every aspect of the property. You want to show the prospective tenant that all the faucets, sink, tub, and drainage are in good working order. By extension, you want to check for any cracks or dents in the plumbing, which could indicate pre-existing damage. Take note of those items in your notebook.
Spot the Electricals
Once you’ve checked the water, the next step is to look at the room's lights and other electrical aspects. We’re talking about testing all the lights to see that they work, using all the outlets to ensure electricity is available, and leading tenants towards the main switches. It’s only right that they are told exactly where the main control panel for the power is located, allowing them to turn it on or off as needed during the moving-in process.
Take Pictures and Videos
It’s not uncommon for the tenant and property owner to have disputes during the lease term. The dispute can be due to the status of the property before moving in or what it looks like right before moving out. This is why landlords today take pictures or even capture the whole walkthrough on video. This is an excellent reference and backup should there be any problems later in the lease. During the entire process, just inform your tenant about your intention to take videos and gain their approval before continuing the process.
Take Note of Unique Features
Finally, remember to write down every property's unique features. There’s almost always something that stands out from all other properties, such as a standout bathroom, a walk-in closet, or a massive master bedroom. Noting the property’s unique features will help create a paper trail for future use.
Check the Outdoor Property
Of course, the house's interior is just a small part of the walkthrough. Properties with porches, decks, terraces, gardens, or driveways should also be considered. Special attention should be given to the driveway and the decks, where damage can easily occur. Since these items are located outdoors, tenants have less control over what happens to them, especially during bad weather. However, it still helps to take note of their current situation prior to move-in day.
Follow a Template
You should be able to get a readymade apartment walkthrough checklist template from sites that extend help to property owners. These sites will give you a complete list of the standard items that form part of the inspection. From there, you can make small adjustments to meet the specific needs of your property. The beauty of these templates is that they cover most bases and ensure you won’t forget anything during the walkthrough.
Have Your Tenant Sign
Of course, don’t forget that a rental walkthrough forms part of the contract. This is why having a checklist with you is not enough to write down every aspect of the property. At the end of the walkthrough, the property manager and prospective tenant should sign and date the checklist. This is an acknowledgment between both parties, in which they agree that this is the property's condition before it is turned over to the tenant. This is effectively the benchmark, and any deviation from the benchmark, outside of the normal wear and tear, subjects the tenant to additional liabilities.
The law requires landlords to meet multiple guidelines to continue renting out property. A complete rental walkthrough is just one of those requirements, but unfortunately, not all property owners are in the position to do it themselves. Obtaining the help of third-party property managers can go a long way in ensuring that owners meet all the requirements set for landlords. Expert managers typically have a ready apartment walkthrough checklist that helps cover all bases and keeps you protected as the property owner.
About ExactEstate
ExactEstate is your single-stack modern property management system, streamlining every aspect of property management, from lease renewals and accounting to maintenance requests and keeping tabs on vacant properties. Specifically designed for affordable and multifamily housing, we offer a comprehensive solution to maximize efficiency without the complexities of tiered pricing. As the first property management software focused on providing exactly what clients need, we deliver an intuitive, easy-to-use platform backed by a dedicated US-based support team. One price. One platform.
