Aerial view of a residential neighborhood with closely spaced two-story houses featuring dark tiled roofs and various light-colored exteriors.

Keep Your HOA & community Running Smoothly

Designed by HOA professionals, for HOA professionals

ExactEstate designed software to ensure every essential task takes three clicks or less. That means faster operations, better communication, and happier communities.

Resident ledger showing balance total $0.00, next billing date 10/15/2025, subsidies and charges all at $0.00, and transaction details for Unit 1 Daniel Gonzalez including dates, statuses, descriptions, payments, and balances.

Built for Every HOA, Big or Small

ExactEstate adapts to your community’s needs–not the other way around.

Book a Demo

One Platform, All Communities

Manage single-family, condo, and townhome associations without juggling multiple systems.

Board-Ready Permissions

Give board members, staff, and committees access to exactly what they need.

Integrates With What You Already Use

Accounting systems and third-party services connect seamlessly.

Your Governing Documents, Your Rules

Configure workflows for approvals, violations, and communications that match your CCRs.

Scales Without Headaches

Grow from self-managed neighborhoods to large, professionally managed portfolios without switching platforms.

The 3-Click Advantage

Every click wastes time. ExactEstate keeps tasks fast, intuitive, and frustration-free.

Centralized Document Management

Store governing documents, meeting minutes, and agreements in one searchable location.
Control access with customizable permissions.
Eliminate paper copies while maintaining secure digital access.
Find anything instantly with universal search.

Woman in professional attire holding documents and smiling while talking to a man and woman in a casual setting.

Community Communication and Engagement

Owner Portal that residents actually use for announcements, payments, and requests.
Targeted communications that reach inboxes.
Amenity scheduling that prevents double-bookings.
Electronic voting and surveys that boost participation.

Person using a stylus on a tablet screen held in one hand.

Simplified Accounting and Payments

Track assessments, expenses, and budgets with HOA-specific accounting tools.
Generate professional homeowner statements.
Process payments with the lowest fees in the industry.
Create clear financial reports boards actually understand.

Smiling real estate agent showing a contract to a couple sitting at a table with a laptop and glasses of water.

Violation Enforcement That Works

Organized dashboard for tracking and resolving cases.
Customizable templates for consistent notices.
Automated reminders that keep enforcement moving.
Photo documentation for compliance and legal protection.

Person in business attire analyzing bar charts on a tablet with a pen, notebook, and calculator on the desk.

Maintenance Without the Chaos

Homeowners submit requests through the Owner Portal.
Capture project bids, assign tasks to vendors and track completion.

Schedule recurring and seasonal maintenance.
Monitor costs to show exactly where dollars go.

Real Results from Real Managers

“ExactEstate is very user friendly and simplified software. I love the Property Dashboard that shows the summary list in one page - easy to find info at a glance. Customer feedback is taken seriously and issues get fixed fast.”

Maggie N.

ACCOUNTANT

“Exact Estate is very user friendly and efficient. They have provided superb customer service and are always so helpful. If I am struggling it's usually from user error. I definitely am enjoying the simplicity of it all!”

Christina M.

PROPERTY MANAGER

“I love the application dashboard. It makes our lives much easier. The pre-move out inspection feature is great. The software is very user friendly and easy to navigate. You can assign tasks and reminders of what needs to be completed.”

Brandi B.

MANAGEMENT

Dashboards That Show What Matters

HOA metrics you can view instantly:

Assessment collection and delinquency rates.

Violation status and compliance trends.

Maintenance priorities and vendor performance

Amenity usage and community engagement stats.

Dashboard showing Resident Renewals with bar charts, Collections Data with 6,21 payments from 08/29/2025 to 09/17/2025, and Application Status indicating 2 approvals this month.

Software interface showing a sidebar menu with options like User Guide, Accounting, Residents, and Tasks; a ledger view for Unit 11 John Drakes with date posted, user Jenny Jones, and status details.

One Price. No Surprises.

Competitors charge extra for essentials–we don’t.

Lowest payment processing fees in the industry.

All features included from day one–no upsells.

Transparent pricing based on your community size.

Regular enhancements at no extra cost.

Support From People Who Understand HOAs

U.S.-based support that answers when you call.

Personalized training and onboarding.

Dedicated customer success manager.

Updates based on real HOA manager feedback.

Screenshot of a work orders table with columns for ID, Type, Building, Unit, Source, Location, Category, Item, Urgency, and Status, followed by a Thumbtack Pro Vendor Search form with category selection, zip code 30328, and a Search for Pros button.

How We’re Different from Other Platforms

Lowest Payment Processing Fees

Universal Search That Actually Finds Things

U.S.-Based Support that answers when you call

Frequent compliance-driven enhancements

Powerful Accounting Suite

TRACS integration

Book a Demo

Get Up and Running in Days

Skip the long, painful implementations.

See your HOA’s data in ExactEstate within days and experience how our 3-click design saves hours every week.