USDA PROPERTY MANAGEMENT SOFTWARE · RD 3560-8 · MINC
Keep household information, Rural Development requirements, Form RD 3560-8 and MINC XML preparation connected to the property record. Find missing information before your staff prepare the upload.
Follow the USDA route—not a borrowed HUD submission process.
Enter an RD household once. Form RD 3560-8 is prepared from the same household, certification and property information your staff already review against Rural Development requirements.
The USDA Rural Development certification, Form RD 3560-8, is one of the five certification programs ExactEstate runs. It sits beside LIHTC, Public Housing, HUD Multifamily and Tribal / NAHASDA / IHBG. A certification is only as right as the property-level USDA configuration behind it.
ExactEstate checks that configuration and names anything that blocks a valid USDA filing.
Spot missing or inconsistent fields before preparing the MINC XML. Then hand the reviewer the file and a clear next step for your staff’s USDA upload.
ExactEstate builds the certification from the household, income and asset data the site team maintains. It routes the certification to a person for approval. Only then does it generate the RD 3560-8 as a locked PDF. What was approved is what goes into the file your staff upload, and the record keeps the approval with the PDF.
ExactEstate produces the MINC XML from the approved certification. The file and the RD 3560-8 PDF always describe the same household.
The XML is checked against the USDA schema before anyone downloads it. A schema error shows up on your team’s screen, not in the agency portal.
Your staff download the validated file and upload it through the agency portal. ExactEstate records the filing and what came back, and your staff stay the filer of record with USDA.
Every MINC filing leaves an audit trail that separates filed from accepted.
ExactEstate records the filing as a staff attestation: who filed, when, and the outcome and confirmation number they saw at the portal. Every MINC outcome in ExactEstate is marked as reported by a person, not received from USDA, and an audit will see that distinction.
The certification record keeps them apart: a filed certification is not an accepted one until the agency says so.
HUD and USDA both apply the federal income rules HOTMA changed. They did not adopt them on the same calendar, and a USDA property that inherits a HUD compliance date has the wrong date.
USDA’s final rule aligning its annual income and net family asset calculations with HOTMA was published at 91 FR 18769 (effective April 13, 2026), and Rural Development has required HOTMA on certifications effective since July 1, 2025.
In ExactEstate, USDA properties follow that USDA date, not HUD’s, and with it the indexed asset threshold, the updated deductions and the 10% medical expense phase-in.
EEva names the configured identifiers, what blocks a certification or filing, and the citation behind each, not a hunch about RD rules.
ExactEstate monitors HUD and Rural Development sources and logs relevant findings for a person to review, so your team works from a cited document rather than rules of thumb.
When a fact is not on record, EEva says so.
